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The SUNY College at Oneonta Alumni Association, Inc. (“Association”) is a Section 501(c)(3) public charitable organization under the Internal Revenue Code. The purpose of this conflict of interest policy statement is to protect the Association’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an director, officer manager or employee of the Association or might result in a possible excess benefit transaction. This statement is intended to supplement but not replace applicable State University of New York policies or state and federal laws governing conflicts of interest applicable to charitable non-profit organizations.

The Association holds its Board to the highest possible ethical standards and will not tolerate conflicts of interest. A conflict of interest exists when a person in a position of authority over an organization, such as a director, officer, manager or employee may benefit personally from a decision her or she could make or influence. The appearance of a conflict of interest can be as damaging as an actual conflict, so care must be taken to avoid the appearance of conflict as well as actual conflict.

It is the policy of the Association that no director, officer, manager, employee or anyone to whom the Board may delegate authority to act on its behalf, may, either directly or indirectly, profit from any action taken by the Association, where that member may have influenced that action. Accordingly, it is the policy of the Association that every director, officer, manager and employee shall act in a manner consistent with their responsibility to the Association and avoid circumstances in which their financial interest could present an actual, potential or apparent conflict of interest or impair the Association’s reputation. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

  1. An ownership or investment interest in any entity with which the Association has a transaction or arrangement,
  2. A compensation arrangement with the Association or with any entity or individual with which the Association has a transaction or arrangement, or
  3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Association is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

As a general principle, directors, officers, managers and employees of the Association should avoid any actions or situations that might result in or create the appearance of using their position or influence with the Association for private gain, according unwarranted preferential treatment to any outside individual or organization, losing independence or impartiality, or adversely affecting the Association’s reputation or public confidence in its integrity.

Further, it is the duty of each director, officer, manager and employee of the Association to disclose any such conflicts or potential conflicts whenever they may exist. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. Each disclosure of a conflict of interest, potential conflict of interest or apparent conflict of interest will be documented in the minutes of the appropriate Board of Director or Committee meeting.

Each director, officer, manager and employee shall annually affirm in writing the principles of this policy statement. The signed statements shall be maintained by the Secretary of the Association.

Please contact the Office of Alumni Engagement for a copy of the Conflict of Interest Policy Disclosure Statement.

Updated by the Board of Directors on April 18, 2015.